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11-17-2011, 12:49 AM
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BNKI619 Formatting Guidelines for Writing Internship Report
BNKI619- Formatting Guidelines for Writing Internship Report
1. Every page in the internship report should have a page number, except Title page and Dedication. For the prefatory sheets, use small Roman Numerals (i, ii, iii…); for the body and annexure, use Arabic Numerals (1, 2, 3…) according to the following guidelines: i. Prefatory parts page numbers are centered and placed ˝ inch below the imaginary line that frames the bottom of the typewritten material. Count and number the prefatory pages as shown below: m m m m m ii. Body and annexure page numbers are usually placed near the bottom-right corner of the page, aligned with the right margin and ˝ inch (or a double space) below the bottom imaginary line that frames the typewritten material. 2. Page Borders: Only on Top and Bottom 3. Word Limit: At least 8,000 to 10,000 words 4. Font size: 12 pt. 5. Font Style: Times New Roman 6. Font Color: Black 7. Line Spacing: One & a half (1.5) 8. Headings and Sub headings: Bold & /or underline 9. Margins: Left 1.50" Right 1.00" Bottom 1.00" Top 1.00" General Guidelines for Formatting a Document Follow these guidelines for the formatting of your document. 1. Table of Contents Give all the headings of your document by using “heading styles”. The path is Format >>>> styles and formatting You can choose “heading 1” for the main headings; “heading 2”, “heading 3 and so on” for the subheadings. You can modify the heading style, as you move the cursor over the heading style, a downward bar will appear by clicking at the right side of the heading style and then modify it according to your requirement. Click your mouse on the page where you want to make your table of contents. Then go to Insert >>>> Reference >>>> Index and Tables >>>> Table of Contents A table of contents will automatically appear. . 2. Alignment Alignment means arrangement or positioning of your written material in straight line or parallel lines. You can change the alignment of your whole document, a single page, a single paragraph by going to page setup: File >>>> Page Setup >>>> Layout The options for alignment are also available on the toolbar of the document. 3. Margins The space around the printed or written material on a page is called a margin. You can set the upper, lower, left and right margins of your document by using the Page Setup: File >>>> Page setup >>>> Margins You can also set margins by using rulers appeared on the upper and left side of the document. If these rulers are not appearing on the document, go to 'View' on the tool bar and check the 'Ruler'. 4. Line spacing The space from the bottom of one line of text to the bottom of the next line is called line spacing. You can set line spacing of the documents from single to double or 1.5 before you start typing. On the Formatting toolbar, point to Line Spacing, and then click on the desired line spacing. (Toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press Alt + Shift+F10). 5. Numbers and bullets Select the text on that you want to number or apply bullets. Go to Format >>>> Bullets and Numbers On this sub window, different tags will appear like bullets or numbers. Select the tag that is most appropriate to you. . 6. Font and character spacing For font style, font size and character spacing go to Format >>>> Font You can also change the font size and font style by using options available on formatting toolbar. 7. Header and footer You can insert header and footer on your document by View >>>> Header and Footer 8. Page numbers The path for insertion of page numbers is Insert >>>> Page numbers If you are using header and footer on your page then you can also insert page numbers by using the tool bar opened with footer. Usually, the page numbers are not inserted on the title page. For this purpose, go to: Insert >>>> Page numbers and then uncheck the box “show number on first page” 9. Justify the text You can justify your text so that right margin is in straight vertical line and extra spaces within a line are justified accordingly. For this purpose, Click 'Justify' before you start typing. However, if you want to justify the text that has already been typed, select the relevant text and then click 'Justify'. 10. To give PAGE NUMBERS in Roman Numerals and Arabic Numerals in the same document: You will have to create two sections; one for the prefatory parts and the other for text parts to insert numbers. Follow these steps: Move to the last page of prefatory parts, on that page, your cursor should be in the end of page. Then on the tool bar, click at Insert >>>> Break >>>> Section Break Types >>>> Next Page (Now you have created two sections of the document successfully) Go to Page Numbers >>>> Format >>>> select Roman Numerals and select Start at (i) (This will give Roman page numbers to the selected prefatory parts) Now for the second section i.e. text parts go to the first page of text parts. Your cursor should be at the top of first page of text parts. Go to Page Numbers >>>> Format >>>> Select Arabic Numerals and Start at (1). You can use same sections to omit page numbers at the title page and start giving numbers from the next page. 
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